Data backup is one of the most important things you can do to protect your company, but often, many business owners aren’t sure where to start. Whilst many businesses may have some systems in place to protect individual Macs, if a disaster such as theft or flood were to happen, would you feel confident that your company would be up and running quickly?
An effective IT policy, which documents the way in which you manage data, is more important than ever thanks to the new GDPR legislation, which requires all businesses to ensure their customer data is stored safely. Your own clients may even ask if you have appropriate backup solutions in place so ensuring you have a good disaster recovery plan will keep everyone worry-free.
There are some relatively straightforward ways you can start to protect the data in your business. Two key areas to think about are your computers and your server/s. So here are our thoughts on some effective backup solutions which you can implement straight away.
Backing up Computers (MacBooks, iMacs, Mac mini)
An easy place to start with backing up computers is to use Time Machine. Built into the Operating System of all Macs, Time Machine performs the back-ups of your data, allowing you to restore lost files or recover documents as it automatically saves versions whilst you’re working. To use Time Machine you’ll need a separate, external storage device to backup to such as an external USB or cable. You can also use Time Machine to backup to Time Capsule, Apple’s external hard drive, which connects to your network and you can buy from their site.
You can also use Apple’s iCloud to backup to iCloud drive. The advantage of this is that you can sync and access your files across several devices. You’ll need a subscription to use the service, which is charged on the amount of storage you’ll need.
There are also several subscription-based, cloud backup solutions which work just like Dropbox. Crashplan or Backblaze are reliable and cost-effective services which anyone can use to backup their computer.
Your starting point needs to be looking at how much data you could afford to lose and how quickly you need to recover lost data should the worst happen.
A simple way to back up your server is using an attached hard drive or tape, which are then taken off site. You will need to ensure the backups are happening, that you’re testing the recovery works correctly and someone is taking the backup offsite.
If losing a few days data is too high-risk, we would always recommend having a second backup on your network, essentially another server. This means you’ll always have a backup is onsite, available if your main server fails and you need to get back to work straight away.
For companies that want to make sure their data is as secure as possible, we’d recommend backing up your data on both an onsite replica server and on a server in an offsite data centre. If cost is a consideration, having a main onsite server and your replica in a data centre, or perhaps at home or in another office, is your best bet.
Our mantra is to always have at least two (ideally three) data backup solutions in place. Different solutions suit different company needs. If your business has grown significantly or you’re storing far more data than you used to, it’s best to get some expert advice on what’s going to work for you.
Here at Dr Logic, we don’t take a one size fits all approach. We assess what data you have, the risks, and how your business works. We will recommend you a solution that fits your budget and will ensure your business survives any data loss. If you’d like to know more about our backup solutions, you’ll find more information here, or get in touch to find out how we can help.