If your business isn’t already using cloud based services, chances are it’s something you’ve thought about. So what’s stopping you? Here are our top 10 ways your business could benefit from the cloud:
1. Work more flexibly
Over the last few years, remote working has become ever more popular – both with businesses looking to boost productivity, and people looking for a better work/life balance. And in today’s post-Covid 19 landscape, enabling your staff to work from home isn’t just an optional extra, but a necessity. The cloud gives your employees the freedom to access their work apps and files anywhere, any time and from any device, whether they’re working from home or on the move. So your employees are happier and your business is faster and more agile.
2. Become more productive
It’s well established that remote workers, free of office distractions, are more focused and productive. But cloud services also boost productivity within your office, by giving your staff faster, easier access to everything they need, and by minimising downtime caused by hardware issues. And if you’re storing everything in the cloud, data no longer goes missing – meaning your employees don’t waste time looking for it, or re-entering information they can’t find. But your staff aren’t the only ones the cloud can help: if you’re no longer worrying about, and spending time sorting out, on-site IT issues, you’ll have more time and headspace to run your business.
3. Collaborate more easily
When your staff are working in different places – in different offices, different countries, sometimes different time zones, at home, or while on the move – collaboration can get a lot more challenging. If everyone’s chipping in their thoughts at different times and in different ways, for example, it’s easy to get bogged down in endless email chains and attachments. The cloud makes this kind of collaboration far simpler and easier – giving people the power to share and access data from anywhere, and to simultaneously work together on the same project or document in real time. And with the availability of quick, easy-to-use video conferencing such as Zoom and Ring Central, multi-site collaboration just got a whole lot easier.
4. Improve your cybersecurity
There’s a common misconception that on-site systems on closed networks offer the strongest data protection. But just because something isn’t physically in your office doesn’t mean it’s not safe. And in the case of the cloud, the reverse is true. That’s partly due to economies of scale: cloud service providers have the budget and resources to build and manage cybersecurity systems that are far stronger than those you’d ever be able to create yourself. And because cloud providers automatically apply security patches and updates for you, they eliminate this important vulnerability, which can often fall through the cracks – as well as taking the reliance away from your staff to remember to run these updates.
5. Make your data disaster-proof
How long would your business survive without vital data like email, accounts and sales? If you’re storing all your backups in physical servers – whether on-site or somewhere else – there’s always a risk that something could go wrong. If it did, how long would it take you to get your hands on a backup, and how much information could you lose? Putting all your information in the cloud makes disaster recovery a doddle: even if there’s a major system failure, you can still access your emails and critical data from any internet connection. And because cloud services provide real-time 24/7 backup, there’s no danger of you losing anything.
6. Cut your IT costs
Most of the entries in this list offer some financial benefit, from boosting productivity and cutting downtime, to eliminating the potential cost of a cyber-attack or data loss. But perhaps the biggest cost saving is hardware. Because setting up and managing your own data centre can be incredibly expensive. And even for smaller businesses, it’s easy to blow your entire IT budget just buying the right equipment. By moving your systems to the cloud, you can spend less while getting all the benefits of an enterprise-grade service. And because cloud services offer different subscription packages, you only ever need to pay for the features you need.
7. Free up your IT team
If you have an in-house IT team, chances are they spend a lot of their time looking after your hardware – monitoring and maintaining your systems and running and checking your backups. But if you move your core systems to the cloud, these tasks will all be taken care of by your cloud services provider. This frees your IT staff to focus on innovation and cost savings and spend less time on jobs that are just about managing your current set-up. And even if you use an IT support provider, the same principle applies: you won’t need to pay for as much day to day support, so you can spend more of your IT budget on projects that will really drive your business forward.
8. Save office space
It’s easy to forget how much space IT hardware takes up, because it’s often kept out of sight – for example, in on-site server rooms. As well as being seriously bulky, servers also take a lot of extra space, because they need enough airflow around them to stay cool. And the cost of running air conditioning units 24/7 is not insubstantial. So, by reducing, or even eliminating your need for on-site servers, the cloud can free up a lot of valuable office space and save you money. And the same goes if you’re currently storing a lot of paper documents: moving all your information to the cloud – which is also safer and more efficient – allows you to get rid of your filing cabinets. So you can use the extra space for something more important – or simply to create a less cramped, more pleasant environment for your staff.
9. Cut your carbon footprint
Today, we’re all looking for ways to reduce our environmental impact – whether to meet our social responsibility targets, or simply because it’s the right thing to do. And moving some or all of your IT infrastructure to the cloud is a great way to achieve that. Hardware takes a huge amount of energy to run – and that’s before you’ve factored in the energy it takes to manufacture, deliver and dispose of it at the end of its lifecycle. So replacing physical equipment with cloud-based tools can massively lower your energy usage, as well as your bills. And because the cloud is a safe, efficient way to store and access information, it can also help you to reduce your carbon footprint by allowing you to go paperless and inkless.
10. Grow your business more easily
When your company is expanding, it’s vital that your technology can support and even accelerate that growth, instead of choking it off. But that’s easier said than done: if you overestimate your future needs, you’re in danger of wasting money on a lot of equipment you don’t need. And if you underestimate your needs, you risk using hardware that’s under spec – and which will stifle your growth and need to be replaced. Moving your systems to the cloud eliminates both these risks: cloud services are subscription-based and fully scalable, so it’s easy to adapt your IT to your changing needs, by upgrading your package or buying extra subscriptions.
As you’ve probably gathered, here at Dr Logic we’re pretty big fans of the cloud. Here’s another blog you may find interesting https://www.drlogic.com/blog/cloud-best-option-identity-management/
If you want to find out more about how it could benefit your business, just get in touch. Or if you’d like to find out about the services we offer, just click here.